
1 Jun
2020
What your next Project / Event Coordinator looks like
These are the Characteristic Duties and Responsibilities for Project / Event Coordinator that I possess and have pride in providing to my clients.
Project Management:
- Determine and define project scope and objectives
- Predict resources needed to reach objectives and manage resources in an effective and efficient manner
- Track project costs in order to meet budget
- Develop and manage a detailed project schedule and work plan
- Provide project updates on a consistent basis
- Utilize industry best practices, techniques, and standards throughout entire project execution
- Monitor progress and adjust as needed
- Measure project performance to identify areas for improvement
Marketing and Communications:
- Plan, produce, and oversee execution of marketing and communications plan activities including media, promotions, website, and collateral materials.
- Develop materials to deliver the organization’s messages to the public and the media. Oversee and assist with organization and coordination of conferences, meetings, seminars, and other events.
- Provide support and assistance in planning, developing, producing, and delivering marketing and communications materials
- Manage development, production, and distribution of promotional and collateral materials
- Develop and oversee the communications calendar to ensure timely execution of the program
- Use contact management system to create and send emails, newsletters, etc.
- Participate in budget development and support budget management
- Use independent judgment to execute marketing and communications plan
- Prepare written materials including some marketing copy, business communications, reports, and presentation scripts
- Review and distribute press releases / Blog post / website revisions to web admin to be posted
- Analyze marketing and communications programs and make recommendations to adjust strategy and tactics to increase effectiveness
Events and Programs:
- Conduct research and find resources to help you make decisions about event possibilities.
- Coordinate on-site arrangements for all meetings and events: Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audio/visual equipment
- Serve as liaison with vendors on event-related matters
- Assist with preparing budgets and provide periodic progress reports for each event project
- Keep track of event finances including check requests, invoicing, and reporting
- Close out all events as required
- Propose new ideas to improve the event planning and implementation process
Administrative/Customer Service and Support:
- Maintain and update databases, including contact management system mailing lists
Qualifications
- 15+ years of project management and related experience
- Proven ability to solve problems creatively
- Ability to use contact management system and other social media to create and send emails, newsletters, etc.
- Ability to work independently while maintaining effective working relationships with co-workers, supervisors, customers, and the general public
- Excellent organizational and office skills
- Strong familiarity with project management software tools, methodologies, and best practices
- Experience seeing projects through the full life cycle
- Excellent analytical skills
- Strong interpersonal skills and extremely resourceful
- Proven ability to complete projects according to outlined scope, budget, and timeline
IMPORTANT SKILLS:
- Flexibility
- Excellent written and verbal communication skills, including:
- Writing
- Proofreading
- Copy editing
- Ability to clearly communicate information effectively and persuasively
- Ability to develop and maintain strong working relationships both internally and externally, including media contacts and vendors
- Strong detail orientation
- High standards for quality work
- Personable demeanor/excellent customer service orientation
- Ability to handle multiple projects concurrently
- Outstanding organizational skills:
- Meeting coordination
- Event planning
- Publication scheduling
- Desktop publishing abilities:
- Create spreadsheets
- Create PowerPoint presentations